Everything you need to know to get started
Not positive how to use Zoom Meetings? Or how to set it up? Maybe you are inquisitive about what options Zoom affords. These are the questions I hear usually today due to the very fact lots of people started working from house due to the COVID-19 virus.
If you’re new to Zoom, creating an account and getting familiarized with the instrument’s primary settings and options needs to be the very first thing you do. That’s what this information is for. It will inform you precisely how to arrange Zoom, which settings you ought to mess around with first, and which options you need to know about. Let’s dive in.
How to arrange Zoom
Before you begin utilizing Zoom, you have to set it up first. That means making an account, downloading the required apps, and taking good care of a couple of primary settings.
To make an account, go to Zoom’s enroll web page and observe the on-screen directions. All you have to do is enter your work e mail handle, activate your account by way of a hyperlink despatched to you in an e mail, and add in your identify and a password of selection. That’s it.
The subsequent step is to obtain the apps you’ll be utilizing. These embody the app to your PC and the app to your Android or iOS machine if you plan on becoming a member of conferences on the go. You can be a part of a Zoom assembly in your PC with out the app, because the software program works in a browser. However, its characteristic set is proscribed on this case. For that purpose, our recommendation is to get the app.
Now it’s time to replace your private data and some essential settings. The very first thing we suggest is to add your profile picture, which is able to present up in a Zoom assembly when your digital camera is turned off — making you look extra skilled. To get the job performed, head to your profile web page, click on the “Change” hyperlink up prime, and add your picture. And whereas you’re in your profile web page, scroll down to be sure the time zone and format are set accurately.
The final thing we suggest you do is to resolve whether or not you need the digital camera and microphone to be turned on or off by default when you be a part of a gathering. You’ll need to open the Zoom app in your PC to replace these two settings, as they aren’t accessible within the internet shopper.
Here’s how to do it:
- Open the app, register, and click on the gear icon within the top-right nook (beneath your profile picture) to entry the settings.
- From there, click on the “Video” possibility and test/uncheck the field subsequent to “Turn off my video when joining meetings.”
- Then click on on “Audio” within the left column and test/uncheck the field subsequent to “Mute my microphone when joining a meeting.”
- The modifications might be saved mechanically, so you can go forward and shut the window.
These are the essential settings we suggest you replace earlier than becoming a member of your first assembly, though there are many others accessible as effectively. Go by means of all of them if you’re up for it and replace those you care about.
How to use Zoom’s options
If you need to know how to use Zoom, you have to get aware of its essential options. We recommend you do this earlier than you be a part of an actual assembly. All you have to do is launch the Zoom app in your PC and press the “New Meeting” button. This will begin a brand new assembly and you’ll be the one one attending it, giving you loads of peace and quiet to mess around with the options accessible. Here are the primary ones you ought to know and check out:
Turn your mic and digital camera on/off: The mic and digital camera controls are positioned within the bottom-left nook. Just click on on the microphone or digital camera icon to swap both of them on or off. We recommend you hold your mic muted when you’re not talking to stop background noise that will trouble different contributors.
Mute a participant: This is a characteristic solely accessible to a number — the one that begins a gathering. If there’s extreme background noise coming from a sure particular person (like his or her children screaming within the background) a number can flip off their microphone with a easy click on. To achieve this, click on the “Manage participants” button positioned within the taskbar after which click on the blue “Mute” button that reveals up as soon as you hover your mouse over a participant’s identify.
Raise your hand: Whenever you need to communicate, you can sign it to the host by elevating your hand nearly. The host will then give you the ground to discuss or ask questions. This is a superb characteristic that forestalls a number of folks from speaking without delay. It’s easy to use as effectively. Select the “Participants” possibility from the taskbar after which click on the “Raise Hand” possibility on the backside of the part that present up on the correct aspect.
Record a gathering: Every Zoom assembly might be recorded. This is a superb characteristic, because it permits staff who couldn’t make a gathering to test it out in a while. To begin recording, simply press the “Record” button within the taskbar. Recordings might be saved to your machine or to the cloud, though the latter isn’t accessible on free plans. Also needless to say this characteristic is managed by the host of a gathering.
Chat with colleagues: Zoom has an built-in chat characteristic that’s nice for issues like asking questions and giving suggestions throughout a gathering. To use it, press the “Chat” button within the taskbar, sort in your message in the correct column that reveals up, and press enter. The message might be despatched to a bunch channel by default, which means everybody might be ready to see it. You even have the choice to ship a non-public message to a colleague by deciding on their identify from the drop-down menu positioned above the textual content area.
Share your display: Zoom helps screen-sharing, which is a must have instrument for a business-focused video conferencing instrument. To get started, simply press the “Share Screen” possibility within the taskbar after which select if you need to share the view of your browser or that of an app operating in your PC. There’s additionally a whiteboard possibility accessible that enables for a extra artistic method. Additionally, you can choose to solely share a portion of your display to cover delicate information.
How to be a part of a Zoom assembly
Joining a Zoom Meeting is a breeze, regardless of which machine you’re utilizing. The host of the assembly will share a hyperlink with you, and all you have to do is click on it. The app in your machine will launch mechanically and join you to the assembly.
You can be a part of a Zoom assembly with an everyday cellphone with out an web connection.
The different possibility is that the host will share the assembly’s ID with you that consists of 9 numbers (instance: 000-000-000). In this case, you’ll have to open up the Zoom app in your machine, click on the blue “Join” button, sort within the assembly ID, and press “Join Meeting.” In some instances, you’ll even have to sort in a password that might be offered to you.
The third possibility is to be a part of a gathering by calling one of many cellphone numbers listed within the e mail invitation for the Zoom assembly. This is a superb possibility if you’re on the highway and don’t have entry to an web connection. However, you’ll need somebody to textual content you the quantity to name since you received’t give you the chance to test your e mail.
How to arrange a Zoom assembly
The simplest way to arrange a Zoom assembly is to open the Zoom app in your machine and click on the “New Meetings” possibility. From there, you have a few decisions accessible. The first one is to click on the icon within the top-left nook (subsequent to the inexperienced lock), copy the assembly’s URL or ID, after which share them along with your group in Slack or every other chat app you’re utilizing. People can then take part on the assembly by clicking the hyperlink or by opening the Zoom app and typing within the assembly’s ID.
The different possibility is to click on the “Invite” button within the taskbar, choose the folks within the Contacts folder you need to invite to the assembly, and click on the “Invite” button. This will ship an e mail to the folks you chosen, which is able to comprise the hyperlink to the assembly, the assembly’s ID, and some numbers folks can name if they want to be a part of the assembly with a cellphone.
You can schedule a Zoom assembly and add it to the calendar in just some clicks.
You also can schedule a gathering prematurely with the assistance of Google Calendar. To get started, open the Zoom app in your machine, click on the “Schedule” possibility, and fill out the obligatory fields together with the date and time of the assembly. Then click on the “Schedule” button that may take you to Google Calendar’s web site.
From there, you can add in friends — individuals who you need to invite to the assembly — double-check if all the info is appropriate, click on “Save,” after which choose the “Send” possibility in order that the contributors will obtain an e mail with all the small print required.
How to finish a Zoom assembly
You have two choices accessible if you’re the host, each of which present up when you click on the “End Meeting” button within the bottom-right nook. The first one is “End meeting for all” that may log all of the contributors out of the assembly when pressed. The second is the “Leave meeting” choices that may solely log you out of the assembly, permitting the remainder of the group to proceed the dialog if they need to.
If you’re not the host of a gathering, you’ll solely have the “Leave meeting” possibility accessible that may log you out when clicked. You received’t need to click on the choice if the host ends the assembly for all contributors, through which case you’ll get logged out mechanically.
If you made it this far, you now know how to use Zoom Meetings, what are its essential options, and the way to begin, be a part of, and finish a gathering. These are the primary issues you ought to know about, though there are many different options and settings you can mess around with.