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How to do a mail merge in Microsoft Word

How to do a mail merge in Microsoft Word

How to do a Mail MergeHow to do a Mail Merge

You already know, and both love or hate, Microsoft Word. Writing your letters is simple, however with simply a little assist it may also be simple to do extra superior duties comparable to a mail merge.

A mail merge is the simplest approach to ship related letters to a number of recipients. You can customise every letter particularly for every recipient which saves plenty of effort and time. Here’s a fast information to get you mailing in minutes.

How to do a mail merge

1. Getting began is simply as simple as beginning many different Word capabilities. Just head to the mailings tab in a new doc and search for the drop-down that claims Start Mail Merge. The menu ought to look a little bit like the image beneath:

mail merge 1mail merge 1

Step one is fairly simple, however step two is the place the magic begins to occur.

2. See! It’s a wizard pun. It’s humorous, I promise. This is the step the place you select the underside choice: Step-by-step Mailing Wizard. Now you’ll see a menu on the facet of your display the place you’ll be able to choose Letters as your format.

three. After you select to begin with a letter, you can also make a choice to begin from an present doc or open up a template to edit. It would possibly appear to be it’s time to write your letter, however you’ll really select your recipients subsequent. You can select from an present listing in case you have one or begin a new listing that appears like this:

mail merge contact listmail merge contact list

four. You’re lastly prepared for the meaty a part of a mail merge: writing your letter and including the customizable fields. Luckily for you, Word has a menu on the facet the place you’ll be able to observe the Address Block, Greeting Line, and extra objects that can differ by the recipient. From there you’ll simply have to write the physique of your letter. All of those steps collectively ought to appear to be this:

mail merge menumail merge menu

5. The final step to do a mail merge is to fill in the customization blocks for every recipient. This shouldn’t take lengthy in any respect as a result of you have already got your recipient listing so you’ll be able to click on by a sequence of dropdown menus to make every letter distinctive. You received’t have to spend the time typing every recipient individually as a result of your listing will likely be saved for future use full with names and addresses.

It’s that simple to do a mail merge, and now that you’ve got some fundamental suggestions, you’ll be able to ship letters quick and straightforward. However, there’s a lot extra to Word, and to Microsoft Office in common.

What else can Office do?

A fast mail merge is simply the primary rung in the ladder to Office mastery. Microsoft Office additionally consists of PowerPoint, Excel, and Access, they usually all complement one another. You can find out how to management databases in Access and create sensible displays in PowerPoint after which embed them into your mail merge. The energy and freedom to select are all yours.

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